CHAPTER 2
GENERAL
REGULATIONS FOR STUDENTS
2.1 Registration
(i)
Students are
either award students (i.e. following a scheme of study leading to a higher
degree, degree, diploma, or certificate of the University) or non-award
students. A student may also register as auditeur libre for specific
module(s) subject to approval by the Faculty/ Centre/ Cluster Board.
(ii)
All students are
required to register before starting their programmes and at the
beginning of each subsequent level/year of their programme. The days on which students register shall be
announced by the University and only with the special permission of the
Registrar may a student be permitted to register other than on the appointed
days.
(iii)
By virtue of
Statute 6 (4) (b), the Vice-Chancellor may refuse, without being required to
explain her/his decision, to allow any person to be registered as a student.
(iv)
Registration
implies agreement by the student registering, while s/he remains a registered
student, to abide by the authority and discipline of the University conferred
by the University of Mauritius Act, 1971, as subsequently amended in 1992,
by the Statutes and by the Regulations and Rules for the time being in force
and expressed through the Council, the Senate, the Boards of Faculties and the
duly appointed officers of the University in the discharge of their lawful
duties.
(v)
Information
provided by students at registration will be treated by the University as
confidential and will not be passed on to any body or person outside the
University without their permission.
(vi)
A student shall
notify the Registrar through her/his Dean of Faculty/ Director of Centre as
soon as possible of any subsequent changes in the information s/he has
provided at the Registration.
(vii)
No student shall
be admitted as a student for more than one degree, diploma or certificate at
the same time at the University of Mauritius. A student enrolled at another public Tertiary
Education Institution on a full-time Programme shall not be registered for a
full-time Programme concurrently at the University of Mauritius.
(viii)
A student would
normally be allowed to transfer from one programme to another within four weeks
from the first day of semester of year one provided s/he has secured a seat on
the programme and subject to approval by the Dean/ Director.
2.2 Termination
of Registration
(a) A
person shall cease to be a registered student of the University:
(i) when s/he has
completed the scheme of study for which s/he is registered;
(ii) if s/he
withdraws from the University;
(i)
during the period
of his/her interruption of studies;
(ii)
if under any of
the Universitys Regulations s/he is required to withdraw from the University;
(iii)
if her/his Cumulative Point Average (CPA) remains below
40 for two consecutive
registered semesters, unless decided otherwise by Senate (applicable to
students following Programmes of Studies abiding by Semester regulations).
(iv)
if her/his CPA remains below 40 at the end of an
academic year and s/he has already repeated one year of study, unless decided
otherwise by Senate (applicable to students following Programmes of Studies
abiding by yearly regulations).
(v)
If s/he is a year
1 student who has scored a CPA of <25% at the end of an academic year (for
yearly programmes). However the Board of Examiners might allow a repeat if
there are evidence of compelling circumstances or
valid medical grounds.
(b) The Board of Examiners will terminate
the registration of students who had abandoned their programme of study and
thus these students will not be allowed to repeat a year.
A students registration will lapse at the end of the
semester in which s/he has successfully completed the minimum requirements for
the award of the degree, diploma or certificate.
Any student whose registration had been terminated
under sections (iv), (v), or (vi) above or who had withdrawn from the
University as from the 3rd week after the beginning of the first
semester of year one without submitting valid reason(s) at the time of
application for withdrawal should not be admitted on the same programme
until a period of two years upon termination of registration.
Students whose CPA is less than 40 at the end of an
academic year and who have already repeated one year of study (for Programmes
of Studies abiding by yearly regulations) or students whose CPA < 40 for two
consecutive registered semesters (for Programmes of Studies abiding by semester
regulations) may be allowed, subject to approval by Board of Examiners,
Faculty/ Centre/ Cluster Board and Senate, to continue with the programmes provided:
(i)
at least 75% of
the number of credits required for the degree have already been earned; and
(ii)
the maximum allowable duration of the programme, as
specified in the structure, has not been exceeded.
Requests for extension from such students will not be
entertained and periods of interruption of study will count towards the maximum
allowable duration, as per existing rule.
2.3 Attendance
and Progress
A Student will be
required to attend regularly lectures, tutorials and other forms of instruction
prescribed by her/his scheme of study (normally at least 80% attendance) and to
submit written work by the appointed dates.
Attendance should be monitored and
may be used by the Board of Examiners while making recommendations to Faculty
Board/Senate Examinations Sub-Committee/Senate.
2.4
Withdrawal
from the University
(i)
Any registered
student of the University of Mauritius has to complete a withdrawal form if
s/he wishes to completely withdraw at any time from the University even if
s/he has not attended any lectures.
(ii)
The prescribed
form can be obtained from the Admission and Student Records Office and at the
Faculty/ Centre/ Partner Institution Registry.
(iii)
Failure to fill
the withdrawal form will result in F grade for all modules registered and
non-reimbursement of tuition/ laboratory fees, if applicable. Refund of
tuition/ laboratory fees, where applicable, will be based on the date of
withdrawal (Refer to Section 16.5).
(iv)
Students who have
withdrawn from a Programme of Studies at the University of Mauritius as from
the 3rd week after the beginning of the first semester of year one
without submitting valid reason(s) at the time of the application for
withdrawal will not be admitted on the same Programme until a period of two
years has elapsed.
(v)
The student has
to complete and sign the withdrawal form. Prior to submitting the form, the
student must obtain the signatures from the Library and Finance office.
(vi)
At the time of
withdrawal, the student must return any books borrowed from the University
Library and obtain the signatures of the Chief Librarian or her/his
representative on the withdrawal form.
(vii)
The student must
also obtain the signature of the Budget Director or her/his representative on
the withdrawal form that there is no outstanding debt in her/his account.
(viii)
The student has
to submit the duly completed form together with the University identity card
issued to her/him to the Registrars Office.
(ix)
The Registrars
Office will forward the form to the Admission and Student Records Office. The
latter will inform the Faculty/ Centre/ Partner Institution of the withdrawal
of the student for necessary action at their end.
(x)
The student is
officially withdrawn from the University.
2.4.1
Procedure for administrative withdrawal
(i)
On the advice of
the Administrative Officer and after consultation with the Head of Department
and Programme Coordinator, the Dean will recommend to the Registrar that a
student be administratively withdrawn.
(ii)
The
Administrative Officer will make a written recommendation, specifying the
grounds for withdrawal. A copy of the
Form is available at Annex 1.
(iii)
The student will
have to be informed in writing by the Administrative Officer (upon approval of the
recommendation), of the proposed recommendation for withdrawal and the reasons.
(iv)
If the student
does not respond within 14 days of the mailing of said notice the student will
be administratively withdrawn, and the Administrative Officer shall notify the
Dean and Registrar of the administrative withdrawal of the student.
2.5 Conduct
of Students and University Discipline
Students shall at all times conduct themselves in a
manner conducive to the furtherance of the objects of the University and to the
maintenance of its efficiency and well-being as an academic community.
The following shall be held to be a breach of University
discipline rendering a student liable to action under the code of Discipline:
(i)
Breaches of
Criminal Law. These will invariably be reported to the police but this in no
way prejudices the right of the University to institute its own disciplinary
proceedings whatever the outcome of the reference to the police.
(ii)
Conduct which
obstructs or interferes with teaching and research and the administration of
the University, including during examination.
(iii)
Conduct which
obstructs any member of the University or an officer or employee from
discharging her/his lawful duties.
(iv)
Conduct
prejudicial to the Universitys relations with the general public and/or its
partner institutions, for example, by conveying erroneous information to the
press/media, which may be construed as an exertion of undue pressure on or as a
threat to the University Authorities.
(v)
Failure to comply
with any rules made to maintain the good order and efficiency of the
University, for example, rules relating to the use of University facilities,
the parking of motor vehicles, security, the care and tidiness of Universitys
grounds, and damage to Universitys buildings and property.
(vi)
Improper and
indecent language and unbecoming behaviour, including harassment on or off
campus towards fellow students and other members of the University.
(vii)
Gross misconduct
that may tarnish the image of the University.
2.6 Student Health
Any student suffering from or believing that s/he may be
suffering from an infectious illness or in whose home or lodgings there is or
has been such illness must immediately notify her/his medical practitioner and
the Dean/ Director of her/his Faculty/ Centre. No student may return to follow
courses at the University until a medical practitioner appointed by the University
has provided her/him with a certificate, which is to be forwarded immediately
to the Dean of the Faculty/ Centre Director stating that there is no longer any
danger of infection being conveyed to other persons.
2.6.1 Disabled
Students
(i)
Disability refers to any impairment, medical
condition, mental health difficulty or specific learning difficulty that has an
impact on the ability to study or any other aspect of university life.
(ii)
All disabled students considering whether to
apply to the UoM are encouraged to contact the Admissions and Students Record
Office (ASRO) to find out about the facilities that may be provided for
disabled students.
(iii)
Offers of places to study at the UoM are made
on academic merit and ranking. However, in case a candidate has declared a
physical impairment in his application form, which may have affected his/her,
academic performance, the Admissions Eligibility Committee of the University
considers each candidate on a case to case basis. The candidate should satisfy
the minimum basic entry requirements as well as the programme
requirements. Applicants may be
contacted by the ASRO for further information so as to ensure that reasonable
adjustments can be put in place by the Faculty.
Applicants may also be interviewed where appropriate to determine their
adjustability to specific programmes.
(iv)
Students with mobility difficulties are
strongly advised to visit the University since some physical environment of the
UoM may not be fully accessible to such students (e.g. wheelchair users or
those who have difficulties with stairs). The ASRO and the Faculty must
therefore ensure that due consideration is given to such applications. If reasonable adjustments to buildings and
procedures cannot be put in place, it is essential that an applicant is
informed in a timely manner.
(v)
Given the commitment of the UoM to offering
academic opportunity to all suitably
qualified people, whenever possible, and irrespective of disability, the
following are the only two instances in
which disabled students who meet the entry requirement can be rejected:
(a)
Overriding health and safety hazards which
cannot reasonably be overcome;
(b)
Essential reasonable adjustments cannot be
made to the Programme content and delivery on to the provision of suitable
staff or facilities.
(vi)
Disabled students at the UoM may be provided
with one or a combination of the following arrangements:
(a)
Provision of covered ways/lifts/ramps where
applicable and possible;
(b)
Timetabling and allocation of rooms should be
made taking into account the needs of the individual students. The modularity
of programmes allows some flexibility in the way they are pursued but the
degree to which this is possible will vary with the programmes and Departments.
(c)
Innovative approaches may be adopted with
respect to teaching although it is not possible to be prescriptive about how
best to meet the special needs of 2 students with disabilities. Where possible,
Departments and individual lecturers can accommodate individual requirements
within resource constraints and without compromising academic standards.
(d)
Provision of special examination arrangements,
where necessary and which may include:
Extra time (a maximum of 25%)
Personal time reminders
Examination papers in alternative formats e.g.
enlarged fonts, braille, coloured paper, electronic copy)
Use of a computer (which has been checked to
ensure that it is clean) where appropriate
For students who are prone to fatigue,
independent arrangements can be made by Faculties so that examinations are
spaced with at least one days rest between them to avoid the effects of
physical fatigue linked to their disabilities and supported by Medical
Certificate (MC).
Alternative timing to provide for a late or
early start according to individual needs
Extra time for printing out answers prepared
on a computer
(e)
the
library may provide a range of support services including extended loans,
private study facilities, a fetching and carrying service, help with the
catalogue system and with locating books and journals, where necessary.
(f)
A Certification of Disability Form available
at Annex 2 shall be downloaded and duly filled by Faculty/Centre whenever
necessary for onward submission to the Ministry of Health and Quality of Life.
The Form should be returned to the Faculty concerned within one (1) week after the
medical practitioner has seen the applicant.
(vii)
Complaints from students will be handled under
the UoMs complaints procedure.
(viii)
The above Regulations would be applicable to
both undergraduate and postgraduate students.
ANNEX 1
UNIVERSITY OF MAURITIUS
Form No: ASR/PWF/.........................
PROGRAMME WITHDRAWAL FORM
The University collects and holds withdrawal data for administrative,
academic and statutory reasons. All
student data are collected, processed and disclosed in accordance with the
Universitys Statutes and Internal Rules and Regulations and will be treated as
confidential. Monitoring reasons for
withdrawal also helps the University to improve its services to current and
prospective students.
This form must be completed and turned in to the
Admissions and Students Records with the University Student Identity Card in
order for a student to be officially withdrawn form the University of
Mauritius.
SECTION A STUDENT
PERSONAL DETAILS
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Students Full Name: |
. |
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Title (Mr, Mrs, Ms): |
... |
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Students I.D: |
. |
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Home Address: |
..
.. |
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Programme of Studies and
Year/Level: |
... |
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Faculty/Centre/Partner Institution: |
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SECTION B STUDENT
REASON(S) FOR WITHDRAWAL
Reasons for
withdrawal (Encircle the relevant number(s) and provide any supporting
documents if available).
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01 |
Programme Too Difficult |
07 |
Employment |
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02 |
Programme Not Appropriate |
08 |
Class Scheduling Problems |
|
03 |
Family Problems |
09 |
Enrolment in another Institution |
|
04 |
Marriage |
10 |
Scholarship |
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05 |
Medical Financial |
11 |
Others. Please specify
. |
Please use the space below if you wish to write a
brief explanation of the circumstances of your withdrawal. Alternatively, submit your reasons in a
sealed envelope addressed to the Registrar.
...
.......
SECTION C (TO BE COMPLETED
BY THE LIBRARY)
I
confirm that the student has returned all the books borrowed from the
University Library and has no outstanding fines.
Name of Officer:
...........
Date:
..
Signature:
.......
SECTION D (TO BE COMPLETED
BY THE FINANCE OFFICE)
I confirm that the student has no
outstanding debts in her/his University account.
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Name of Officer: |
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Date: |
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Signature: |
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SECTION E (DECLARATION BY
STUDENT)
I have read and
understood the Procedures, rules and regulations for withdrawal from the
University of Mauritius. I am aware
that on submitting this duly signed form, I am officially withdrawing from the
University of Mauritius. Should I decide
to return to the University of Mauritius, it will be necessary to contact the
Admissions and Students Records Office and abide by rules and regulations
governing admission to the University of Mauritius.
I confirm that I wish to
withdraw from the University of Mauritius.
Students Signature:
Date:
UNIVERSITY OF MAURITIUS
ANNEX 2
Certification of Disability
To: Ministry
of Health & Quality of Life The student named below has applied for
some special requirements at the University of Mauritius. In order to determine eligibility and to
provide these special requirements, we need documentation of the students
disability.
TO BE
FILLED BY FACULTY
Faculty of
..
Students
Name:
..
Date:
..
TO BE
FILLED BY MEDICAL PRACTITIONER
Please
fill in the Form below
After completing the Form, kindly remit
same to the student, who will then submit to the UoM, if he/she so
wishes, by
..
The information provided will be kept in
the students educational records and will be held strictly confidential. In addition to the requested information,
please attach any other information you think would be relevant to the
students academic adjustment. Please
contact us if you have questions or concerns.
Thank you for your assistance.
1. What
is your diagnosis for this student?
...
2. Date
of above diagnosis.
...
3. Date
student was last seen.
...
4. Please check which of the major life
activities listed below are affected because of the above diagnosis and/or
treatment. Please indicate the level of
limitation.
|
Life Activity |
No Impact |
Moderate Impact |
Severe Impact |
Dont Know |
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Concentrating |
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Memory |
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Sleeping |
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Eating |
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Social interactions |
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Self care |
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Managing internal distractions |
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Managing external distractions |
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Timely submission of assignments |
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Attending class regularly and on time |
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Making and keeping appointments |
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Stress management |
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Organization |
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How long do you
anticipate the students academic achievement will be impacted by this
disability?
|
|
Six
months |
|
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One year |
|
|
More than one year |
5. Other Information
What other specific
symptoms currently manifesting themselves might affect the students academic
performance?
7. What
would you recommend, if applicable, as percentage additional time to be provided for examination purposes?
8.
Is there anything else you wish to
add about the students disability?
Certifying Medical Board from the
Ministry of Health & Quality of Life
Signature
of Chair of MedicalBoard:
Date:
.. Address & Phone/Fax number:
..
2.7 Conferment of Qualifications
(i) A
person is entitled to describe herself/himself as a holder of degree or
diploma or certificate granted by the University as from the date it has been
awarded by the Senate.
(ii) Congregation
at which the degree or the diploma or certificate will be conferred shall be
held at such time and place and in such manner as the Senate may from time to
time determine.
(iii) Students who wish for a qualification to be conferred in
Congregation in absentia must enter
their names in the form at the time prescribed by the Registrar.
(iv) Students
who at the completion of their studies have not returned the library books or
materials loaned to them shall not be admitted (except with the prior
permission of the Vice-Chancellor) to the conferment of a degree, diploma,
certificate or any other qualification of the University of Mauritius until
they fulfil all their obligations to the University.
(v) Certificates of Graduands will be
withheld as long as the graduands have not cleared all their liabilities
towards the University.
2.8 Loss of
Certificate
In case of loss of the original
certificate, the University may issue a copy on the following conditions:
(i)
The holder of the
original certificate produces a sworn affidavit.
(ii)
Copy is marked
across it.
(iii)
The copy is
issued against payment.
2.9 Statements
to the Press
No student may make/ issue statements to the Press, radio
or television on behalf of the University without prior permission of the
Vice-Chancellor through the President of the Students Union. This is without
prejudice to the right of an individual to make public statements on her/his
own behalf.
2.10 Notices
The contents of any notice posted on University Notice
Boards or on official Faculty/ Centre Notice Boards will be assumed to be known
to students.
2.11
Important Notice
(i)
If offered a seat
at the University of Mauritius, a person, at registration, shall pay all
required fees as per University provisions or produce written evidence of
sponsorship by employer
(ii)
Legal action may
be taken against a student who does not pay all fees and charges as required.
S/he shall be suspended from the University and may only be re-admitted with
the permission of the Vice-Chancellor and on such terms and conditions as may
be prescribed by him.
(iii)
A student who is
in debt to the University shall not be accepted as a candidate for an
examination for a University of Mauritius Award and may be denied her/his final
award certificate.
(iv)
The University
may immediately terminate the registration of a student who fails to effect
payment of her/his dues within a period of two (2) weeks upon receipt of the final reminder.
(v)
Appropriate fees
shall be charged for all examinations which are not conducted by the University
or which are conducted on behalf of other institutions.